Jonathan Castillo (jcs)
992ead9e0a
The previous guidelines for titles and headings included an exception to
capitalize feature names as they are written in the apps. However, this
exception seems to have confused most writers as it isn't always clear
what should be considered as a feature name or what should be considered
as a noun or noun group. This commit removes this exception to make the
writing and reviewing processes easier while retaining good titles and
improving consistency across the documentation. It also changes the
titles of the Accounting section to provide a better example to other
writers.
task-id 2843109
closes odoo/documentation#1920
X-original-commit: 1997788e81
Signed-off-by: Antoine Vandevenne (anv) <anv@odoo.com>
Signed-off-by: Castillo Jonathan (jcs) <jcs@odoo.com>
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==================================================
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Batch payments: Batch deposits (checks, cash etc.)
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==================================================
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A **Batch Deposit** groups multiple payments in a single batch. This allows you to deposit several
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payments into your bank account with a single transaction. This is particularly useful to deposit
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cash and checks.
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This feature allows you to list several customer payments and print a **deposit slip**. This ticket
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contains the details of the transactions and a reference to the batch deposit. You can then select
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this reference during a bank reconciliation to match the single bank statement line with all the
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transactions listed in the batch deposit.
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Configuration
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=============
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To activate the feature, go to :menuselection:`Accounting --> Configuration --> Settings -->
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Customer Payments`, activate **Batch Payments**, and click on *Save*.
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Payment Method Types
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--------------------
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To record new payments as part of a Batch Deposit, you have to configure first the Journal on which
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you record them.
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To do so, go to :menuselection:`Accounting --> Configuration --> Journals`, open the Journal
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you want to edit, click on *Edit*, and open the *Advanced Settings* tab. In the *Payment Method
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Types* section, enable **Batch Deposit**, and click on *Save*.
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.. image:: media/batch-journal-settings.png
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:align: center
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:alt: Payment Method Types in a journal's advanced settings
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.. note::
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Your main bank accounts are automatically configured to process batch payments when you activate
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the feature.
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Deposit multiple payments in batch
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==================================
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Record payments to deposit in batch
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-----------------------------------
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:doc:`Register the payments <recording>` on the bank account on which you plan to deposit them by
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opening the *Customer Invoice* for which you received a payment, and clicking on *Register Payment*.
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There, select the appropriate Journal linked to your bank account and select *Batch Deposit* as
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Payment Method.
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.. image:: media/batch-register-payment.png
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:align: center
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:alt: Registering a customer payment as part of a Batch Deposit in Odoo Accounting
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Do this step for all checks or payments you want to process in batch.
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.. note::
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Make sure to write the payment reference in the **Memo** field.
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Add payments to a Batch Deposit
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-------------------------------
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To add the payments to a Batch Deposit, go to :menuselection:`Accounting --> Customers --> Batch
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Payments`, and click on *Create*. Next, select the Bank and Payment Method, then click on *Add a
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line*.
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.. image:: media/batch-new-inbound.png
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:align: center
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:alt: Filling out a new Inbound Batch Payment form on Odoo Accounting
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Select all payments to include in the current Batch Deposit and click on *Select*. You can also
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record a new payment and add it to the list by clicking on *Create*.
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.. image:: media/batch-payments-selection.png
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:align: center
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:alt: Selection of all payments to include in the Batch Deposit
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Once done, click on *Validate* to finalize your Batch Deposit. You can then click on *Print* to
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download a PDF file to include with the deposit slip that the bank usually requires to fill out.
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Bank Reconciliation
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-------------------
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Once the bank statements are on your database, you can reconcile the bank statement line with the
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*Batch Payment* reference. To do so, start your **Bank Reconciliation** by going to your Accounting
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dashboard and clicking on *Reconcile Items* on the related bank account. At the bank statement line,
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click on *Choose counterpart or Create Write-off* to display more options, open the *Batch Payments*
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tab, and select your Batch Payment. All related payments are automatically added.
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.. note::
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The *Batch Payments* tab won't appear if a Partner is selected for this bank statement line.
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.. image:: media/batch-bank-reconciliation.png
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:align: center
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:alt: Reconciliation of the Batch Payment with all its transactions
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If a check, or a payment, couldn't be processed by the bank and is missing, remove the related
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payment before validating the bank reconciliation.
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.. seealso::
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- :doc:`recording`
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- :doc:`batch_sdd` |