Jonathan Castillo (jcs)
992ead9e0a
The previous guidelines for titles and headings included an exception to
capitalize feature names as they are written in the apps. However, this
exception seems to have confused most writers as it isn't always clear
what should be considered as a feature name or what should be considered
as a noun or noun group. This commit removes this exception to make the
writing and reviewing processes easier while retaining good titles and
improving consistency across the documentation. It also changes the
titles of the Accounting section to provide a better example to other
writers.
task-id 2843109
closes odoo/documentation#1920
X-original-commit: 1997788e81
Signed-off-by: Antoine Vandevenne (anv) <anv@odoo.com>
Signed-off-by: Castillo Jonathan (jcs) <jcs@odoo.com>
124 lines
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=============
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Pay by checks
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=============
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Once you decide to pay a supplier bill, you can select to pay by check.
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Then, at the end of the day, the manager can print all checks by batch.
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Finally, the bank reconciliation process will match the checks you sent
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to suppliers with actual bank statements.
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Configuration
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=============
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Install the required module
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---------------------------
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To record supplier payments by checks, you must install the **Check
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Writing** module. This module handle the process of recording checks in
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Odoo. Others modules are necessary to print checks, according to the
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country. As an example, the **U.S. Check Printing** module is required to
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print U.S. checks.
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.. note::
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According to your country and the chart of account you use, those
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modules may be installed by default. (example: United States users have
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nothing to install, it's configured by default).
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Activate checks payment methods
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-------------------------------
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In order to allow payments by checks, you must activate the payment
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method on related bank journals. From the accounting dashboard (the
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screen you get when you enter the accounting application), click on your bank
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account on :menuselection:`More --> Settings` option. On the
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**Payment Method** field, set **Check**.
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.. image:: ./media/check01.png
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:align: center
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Compatible check stationery for printing checks
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===============================================
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United States
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-------------
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For the United States, Odoo supports by default the check formats of:
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- **Quickbooks & Quicken**: check on top, stubs in the middle and bottom
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- **Peachtree**: check in the middle, stubs on top and bottom
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- **ADP**: check in the bottom, and stubs on the top.
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It is also possible to customize your own check format through customizations.
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Pay a supplier bill with a check
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================================
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Paying a supplier with a check is done in three steps:
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1. registering a payment you'd like to do on the bill
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2. printing checks in batch for all registered payments
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3. reconcile bank statements
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Register a payment by check
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---------------------------
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To register a payment on a bill, open any supplier bill from the menu
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:menuselection:`Purchases --> Vendor Bills`. Once the supplier bill is
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validated, you can register a payment. Set the **Payment Method** to **Check**
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and validate the payment dialog.
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.. image:: ./media/check02.png
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:align: center
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Print checks
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------------
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From the accounting dashboard, on your bank account, you should see a
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link "X checks to print". Click on this link and you will get the list
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of all checks that are not printed yet. From this screen, you can print
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all checks in batch or review them one by one.
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If you want to review every payment one by one before printing the
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check, open on the payment and click on **Print Check** if you accept it. A dialog
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will ask you the number of the check. It automatically proposes you the
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next number, but you can change it if it does not match your next check
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number.
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To print all checks in batch, select all payments from the list view and
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Print Check from the top "print" menu.
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.. image:: ./media/check03.png
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:align: center
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Reconcile bank statements
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-------------------------
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Once you process your bank statement, when the check is credited from
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your bank account, Odoo will propose you automatically to match it with
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the payment. This will mark the payment as **Reconciled**.
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.. tip::
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To review checks that have not been credited, open the list of
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payments and filter on the Sent state. Review those payments that have a
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date more than 2 weeks ago.
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Pay anything with a check
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=========================
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You can register a payment that is not related to a supplier bill. To do
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so, use the top menu :menuselection:`Purchases --> Payments`. Register your
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payment and select a payment method by check.
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If you pay a specific supplier bill, put the reference of the bill in
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the **Memo** field.
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.. image:: ./media/check04.png
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:align: center
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Once your payment by check is registered, don't forget to **Confirm** it.
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Once confirmed, you can use **Print Check** directly or follow the preceding
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flow to print checks in batch:
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- `Print checks`_
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- `Reconcile bank statements`_
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