Antoine Vandevenne (anv)
17df8c547a
Since odoo/documentation#903, the guideline for the location of new resource (images, downloadable files, RST includes...) files is to place those inside the directory of the RST page that references them. For example, if `doc1.rst` has a reference to `image.png` and to `download.zip`, the file structure should look like this: ├── parent_doc/ │ └── doc1/ │ │ └── image.png │ │ └── download.zip │ └── doc1.rst │ └── doc2.rst ├── parent_doc.rst Before this commit, most of the resource files were still located inside 'media' directories holding all the resource files referenced by RST pages located at the same level as these directories. In the example above, a single 'media' directory would hold all the resource files referenced by both `doc1.rst` and `doc2.rst`. Doing so prevented us from figuring out easily which resource file was referenced by which RST page and, thus, lead to unused resource files piling up in the repository. It also made it more complicated to define codeowners regex rules because a team could not simply be assigned to `/some_page.*` but needed to be assigned to both `/some_page\.rst` and to the location of 'media'. In order to help new content writers figure out the guideline when taking examples from other RST pages, this commit retroactively applies the guideline to existing resource files and 'media' directories. The left-over resource files that are not referenced by any RST page are removed. task-2497965 Part-of: odoo/documentation#2064
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5.7 KiB
ReStructuredText
151 lines
5.7 KiB
ReStructuredText
====================================
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Register customer payments by checks
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====================================
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There are two ways to handle payments received by checks. Odoo support
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both approaches so that you can use the one that better fits your
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habits.
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1. **Undeposited Funds:**
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once you receive the check, you record a payment
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by check on the invoice. (using a Check journal and posted on the
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Undeposited Fund account) Then, once the check arrives in your
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bank account, move money from Undeposited Funds to your bank
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account.
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2. **One journal entry only:**
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once your receive the check, you record a
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payment on your bank, paid by check, without going through the
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**Undeposited Funds**. Once you process your bank statement, you do
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the matching with your bank feed and the check payment, without
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creating a dedicated journal entry.
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We recommend the first approach as it is more accurate (your bank
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account balance is accurate, taking into accounts checks that have not
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been cashed yet). Both approaches require the same effort.
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Even if the first method is cleaner, Odoo support the second approach
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because some accountants are used to it (quickbooks and peachtree
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users).
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.. Note::
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You may have a look at the *Deposit Ticket feature* if you deposit
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several checks to your bank accounts in batch.
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Option 1: Undeposited Funds
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===========================
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Configuration
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-------------
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- Create a journal **Checks**
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- Set **Undeposited Checks** as a default credit/debit account
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- Set the bank account related to this journal as **Allow Reconciliation**
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From check payments to bank statements
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--------------------------------------
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The first way to handle checks is to create a check journal. Thus,
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checks become a payment method in itself and you will record two
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transactions.
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Once you receive a customer check, go to the related invoice and click
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on **Register Payment**. Fill in the information about the payment:
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- Payment method: Check Journal (that you configured with the debit and
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credit default accounts as **Undeposited Funds**)
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- Memo: write the Check number
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.. image:: check/check02.png
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:align: center
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This operation will produce the following journal entry:
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+----------------------+-------------------+----------+----------+
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| Account | Statement Match | Debit | Credit |
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+======================+===================+==========+==========+
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| Account Receivable | | | 100.00 |
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+----------------------+-------------------+----------+----------+
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| Undeposited Funds | | 100.00 | |
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+----------------------+-------------------+----------+----------+
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The invoice is marked as paid as soon as you record the check.
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Then, once you get the bank statements, you will match this statement
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with the check that is in Undeposited Funds.
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+---------------------+-------------------+----------+----------+
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| Account | Statement Match | Debit | Credit |
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+=====================+===================+==========+==========+
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| Undeposited Funds | X | | 100.00 |
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+---------------------+-------------------+----------+----------+
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| Bank | | 100.00 | |
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+---------------------+-------------------+----------+----------+
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If you use this approach to manage received checks, you get the list of
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checks that have not been cashed in the **Undeposit Funds** account
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(accessible, for example, from the general ledger).
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.. Note::
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Both methods will produce the same data in your accounting at the
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end of the process. But, if you have checks that have not been cashed,
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this one is cleaner because those checks have not been reported yet on
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your bank account.
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Option 2: One journal entry only
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================================
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Configuration
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-------------
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These is nothing to configure if you plan to manage your checks using
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this method.
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From check payments to bank statements
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--------------------------------------
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Once you receive a customer check, go to the related invoice and click
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on **Register Payment**. Fill in the information about the payment:
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- **Payment method:** the bank that will be used for the deposit
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- Memo: write the check number
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.. image:: check/check03.png
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:align: center
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The invoice is marked as paid as soon as you record the check.
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Once you will receive the bank statements, you will do the matching with
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the statement and this actual payment. (technically: point this payment
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and relate it to the statement line)
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With this approach, you will get the following journal entry in your
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books:
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+----------------------+-------------------+----------+----------+
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| Account | Statement Match | Debit | Credit |
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+======================+===================+==========+==========+
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| Account Receivable | X | | 100.00 |
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+----------------------+-------------------+----------+----------+
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| Bank | | 100.00 | |
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+----------------------+-------------------+----------+----------+
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.. tip::
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You may also record the payment directly without going on the
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customer invoice, using the menu :menuselection:`Sales --> Payments`. This method may
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be more convenient if you have a lot of checks to record in a batch but
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you will have to reconcile entries afterwards (matching payments with
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invoices)
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If you use this approach to manage received checks, you can use the
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report **Bank Reconciliation Report** to verify which checks have been
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received or paid by the bank. (this report is available from the **More**
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option from the Accounting dashboard on the related bank account).
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.. image:: check/check01.png
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:align: center |