diff --git a/accounting/others/configuration.rst b/accounting/others/configuration.rst index b3e10f9f1..68552df21 100644 --- a/accounting/others/configuration.rst +++ b/accounting/others/configuration.rst @@ -5,5 +5,4 @@ Configuration .. toctree:: :titlesonly: - configuration/account_type configuration/fiscal_year diff --git a/accounting/others/configuration/account_type.rst b/accounting/others/configuration/account_type.rst deleted file mode 100644 index 673d7c23a..000000000 --- a/accounting/others/configuration/account_type.rst +++ /dev/null @@ -1,84 +0,0 @@ -================================================== -What is an account type and how do I configure it? -================================================== - -What is an account type ? -========================== - -An account type is a name or code given to an account that indicates the -account's purpose. - -In Odoo, Account Types are used for information purpose, to generate -country-specific legal reports, set the rules to close a fiscal year and -generate opening entries. - -Basically Account types categorize general account with some specific -category according to its behaviour or purpose. - -Which are the account types in Odoo ? -===================================== - -Odoo covers all accounting types. Therefore, you cannot create new -account types. Just pick the one related to your account. - -+-----------------------------+ -| **List of account types** | -+=============================+ -| Receivable | -+-----------------------------+ -| Payable | -+-----------------------------+ -| Bank and Cash | -+-----------------------------+ -| Current Assets | -+-----------------------------+ -| Non-current Assets | -+-----------------------------+ -| Prepayments | -+-----------------------------+ -| Fixed Assets | -+-----------------------------+ -| Current Liabilities | -+-----------------------------+ -| Non-current Liabilities | -+-----------------------------+ -| Equity | -+-----------------------------+ -| Current Year Earnings | -+-----------------------------+ -| Other Income | -+-----------------------------+ -| Income | -+-----------------------------+ -| Depreciation | -+-----------------------------+ -| Expenses | -+-----------------------------+ -| Direct Costs | -+-----------------------------+ - -How do I configure my accounts? -=============================== - -Account types are automatically created when installing a chart of -account. By default, Odoo provides a lot of chart of accounts, just -install the one related to your country. - -It will install generic accounts. But if it does not cover all your -cases, you can create your own accounts too. - -.. note:: - If you are a Saas User, your country chart of account is automatically installed. - -To create a new accounts, go to the Accounting application. Open the -menu :menuselection:`Adviser --> Chart of Accounts`, the click on the -**Create** button. - -.. image:: ./media/type01.png - :align: center - -.. demo:fields:: account.action_account_form - -.. demo:action:: account.action_account_form - - View *Create Account* in our Online Demonstration diff --git a/accounting/others/configuration/media/type01.png b/accounting/others/configuration/media/type01.png deleted file mode 100644 index d44b44e62..000000000 Binary files a/accounting/others/configuration/media/type01.png and /dev/null differ diff --git a/accounting/overview/getting_started.rst b/accounting/overview/getting_started.rst index 3be3b2c6c..20ac50fd5 100644 --- a/accounting/overview/getting_started.rst +++ b/accounting/overview/getting_started.rst @@ -6,3 +6,4 @@ Getting Started :titlesonly: getting_started/setup + getting_started/chart_of_accounts diff --git a/accounting/overview/getting_started/chart_of_accounts.rst b/accounting/overview/getting_started/chart_of_accounts.rst new file mode 100644 index 000000000..67cff3ee1 --- /dev/null +++ b/accounting/overview/getting_started/chart_of_accounts.rst @@ -0,0 +1,173 @@ +================= +Chart of Accounts +================= + +The **Chart of Accounts (COA)** is the list of all the accounts used to record financial +transactions in the general ledger of an organization. + +The accounts are usually listed in the order of appearance in the financial reports. Most of the +time, they are listed as follows : + +- Balance Sheet accounts + + * Assets + * Liabilities + * Equity + +- Profit & Loss + + * Income + * Expense + +When browsing your Chart of Accounts, you can filter the accounts by number, in the left column, and +also group them by Account Type. + +.. image:: media/chart_of_accounts01.png + :align: center + :alt: Group the accounts by type in Odoo Accounting + +Configuration of an Account +=========================== + +The country you select at the creation of your database (or additional company on your database) +determines which **Fiscal Localization Package** is installed by default. This package includes a +standard Chart of Accounts already configured according to the country's regulations. You can use +it directly or set it according to your company's needs. + +.. warning:: + It is not possible to modify the **Fiscal Localization** of a company once a Journal Entry has + been posted. + +To create a new account, go to :menuselection:`Accounting --> Configuration --> Chart of Accounts`, +click on *Create*, and fill out the form. + +Code and Name +------------- + +Each account is identified by its **Code** and **Name**, which also indicates the account's purpose. + +Type +---- + +Configuring correctly the **Account Type** is critical as it serves multiple purposes: + +- Information on the account's purpose and behavior +- Generate country-specific legal and financial reports +- Set the rules to close a fiscal year +- Generate opening entries + +To configure an account type, open the **Type** field's drop-down selector and select the right +type among the following list: + ++---------------+--------------+-------------------------+ +| Report | Category | Account Types | ++===============+==============+=========================+ +| Balance Sheet | Assets | Receivable | +| | +-------------------------+ +| | | Bank and Cash | +| | +-------------------------+ +| | | Current Assets | +| | +-------------------------+ +| | | Non-current Assets | +| | +-------------------------+ +| | | Prepayments | +| | +-------------------------+ +| | | Fixed Assets | +| +--------------+-------------------------+ +| | Liabilities | Payable | +| | +-------------------------+ +| | | Credit Card | +| | +-------------------------+ +| | | Current Liabilities | +| | +-------------------------+ +| | | Non-current Liabilities | +| +--------------+-------------------------+ +| | Equity | Equity | +| | +-------------------------+ +| | | Current Year Earnings | ++---------------+--------------+-------------------------+ +| Profit & Loss | Income | Income | +| | +-------------------------+ +| | | Other Income | +| +--------------+-------------------------+ +| | Expense | Expense | +| | +-------------------------+ +| | | Depreciation | +| | +-------------------------+ +| | | Cost of Revenue | ++---------------+--------------+-------------------------+ +|Other | Other | Off-Balance Sheet | ++---------------+--------------+-------------------------+ + +Assets, Deferred Expenses, and Deferred Revenues Automation +~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ + +Some Account Types display a new field **to automate** the creation of :ref:`Assets +` entries, :ref:`Deferred Expenses ` entries, +and :ref:`Deferred Revenues ` entries. + +You have three choices for the **Automation** field: + +#. **No:** this is the default value. Nothing happens. +#. **Create in draft:** whenever a transaction is posted on the account, a draft entry is created, + but not validated. You must first fill out the corresponding form. +#. **Create and validate:** you must also select a Model. Whenever a transaction is posted on the + account, an entry is created and immediately validated. + +.. note:: + Please refer to the related documentation for more information. + +Default Taxes +------------- + +Select a **default tax** that will be applied when this account is chosen for a product sale or +purchase. + +Tags +---- + +Some accounting reports require **tags** to be set on the relevant accounts. By default, you can +choose among the tags that are used by the *Cash Flow Statement*. + +Account Groups +-------------- + +**Account Groups** are useful to list multiple accounts as *sub-accounts* of a bigger account and +thus consolidate reports such as the **Trial Balance**. + +To create a new Account Group, open the account you want to configure as sub-account, click on the +*Group* drop-down selector, select *Create and Edit...*, fill out the form, and save. Next, +set all the sub-accounts with the right Account Group. + +To display your **Trial Balance** report with your Account Groups, go to :menuselection:`Accounting +--> Reporting --> Trial Balance`, then open the *Options* menu and select **Hierarchy and +Subtotals**. + +.. image:: media/chart_of_accounts02.png + :align: center + :alt: Account Groups in the Trial Balance in Odoo Accounting + +Allow Reconciliation +-------------------- + +Some accounts, such as accounts made to record the transactions of a payment method, can be used for +the reconciliation of journal entries. + +For example, an invoice paid with a credit card can be *marked as paid* if reconciled with the +payment. Therefore, the account used to record credit card payments needs to be configured as +*allowing reconciliation*. + +To do so, check the **Allow Reconciliation** box and save. + +Deprecated +---------- + +It is not possible to delete an account once a transaction has been recorded on it. You can make +them unusable by using the **Deprecated** feature. + +To do so, check the **Deprecated** box and save. + +.. seealso:: + * :doc:`../../payables/supplier_bills/assets` + * :doc:`../../payables/supplier_bills/deferred_expenses` + * :doc:`../../receivables/customer_invoices/deferred_revenues` \ No newline at end of file diff --git a/accounting/overview/getting_started/media/chart_of_accounts01.png b/accounting/overview/getting_started/media/chart_of_accounts01.png new file mode 100644 index 000000000..4d332c4cb Binary files /dev/null and b/accounting/overview/getting_started/media/chart_of_accounts01.png differ diff --git a/accounting/overview/getting_started/media/chart_of_accounts02.png b/accounting/overview/getting_started/media/chart_of_accounts02.png new file mode 100644 index 000000000..bea9be80c Binary files /dev/null and b/accounting/overview/getting_started/media/chart_of_accounts02.png differ diff --git a/accounting/payables/supplier_bills/assets.rst b/accounting/payables/supplier_bills/assets.rst index 2c48f6f03..aeb75ff39 100644 --- a/accounting/payables/supplier_bills/assets.rst +++ b/accounting/payables/supplier_bills/assets.rst @@ -251,4 +251,4 @@ You have three choices for the **Automate Assets** field: fully automate its purchase. (see: :ref:`product-assets-account`). .. seealso:: - * :doc:`../../others/configuration/account_type` \ No newline at end of file + * :doc:`../../overview/getting_started/chart_of_accounts` \ No newline at end of file diff --git a/accounting/payables/supplier_bills/deferred_expenses.rst b/accounting/payables/supplier_bills/deferred_expenses.rst index 624d559fa..62e4f3fa1 100644 --- a/accounting/payables/supplier_bills/deferred_expenses.rst +++ b/accounting/payables/supplier_bills/deferred_expenses.rst @@ -164,6 +164,8 @@ model button fills out the form according to that model. :align: center :alt: Deferred Expense model button in Odoo Accounting +.. _deferred-expenses-automation: + Automate the Deferred Expenses ============================== @@ -190,4 +192,4 @@ You have three choices for the **Automate Deferred Expense** field: products`_). .. seealso:: - * :doc:`../../others/configuration/account_type` \ No newline at end of file + * :doc:`../../overview/getting_started/chart_of_accounts` \ No newline at end of file diff --git a/accounting/receivables/customer_invoices/deferred_revenues.rst b/accounting/receivables/customer_invoices/deferred_revenues.rst index 4ab3d7689..2cf5f38c6 100644 --- a/accounting/receivables/customer_invoices/deferred_revenues.rst +++ b/accounting/receivables/customer_invoices/deferred_revenues.rst @@ -164,6 +164,8 @@ model button fills out the form according to that model. :align: center :alt: Deferred Revenue model button in Odoo Accounting +.. _deferred-revenues-automation: + Automate the Deferred Revenues ============================== @@ -189,5 +191,5 @@ You have three choices for the **Automate Deferred Revenue** field: automate its sale. (see: `Choose a different Income Account for specific products`_). .. seealso:: - * :doc:`../../others/configuration/account_type` + * :doc:`../../overview/getting_started/chart_of_accounts` * `Odoo Academy: Deferred Revenues (Recognition) `_ \ No newline at end of file