[ADD] sign: legality

task-4008122 closes odoo/documentation#10041 X-original-commit: fa64368f21 Signed-off-by: Xavier Platteau (xpl) <xpl@odoo.com>
2024-07-02 10:22:18 +02:00
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+============================
+Odoo Sign legality in Mexico
+============================
+
+:doc:`Odoo Sign <../sign>` is your trusted partner for secure, efficient, and legally compliant electronic signatures in
+Mexico.
+
+Legal framework for electronic signatures in Mexico
+===================================================
+
+In Mexico, electronic signatures are regulated under the `Mexican Civil Code
+<https://www.diputados.gob.mx/LeyesBiblio/pdf/CCF.pdf>`_ and the `Commercial Code
+<http://www.ordenjuridico.gob.mx/Publicaciones/pdf/L222.pdf>`_, as well as the civil codes of each state. The law
+governs transactions performed through electronic means and the use of electronic signatures. The key points of the law
+include:
+
+- **Legal recognition**: electronic signatures are legally equivalent to handwritten signatures if they meet certain
+  criteria.
+- **Reliability and security**: electronic signatures must be created with a secure method that can reliably identify
+  the signatory and ensure the integrity of the signed document.
+- **NORMA Oficial Mexicana NOM-151-SCFI-2016 (NOM 151)**: establishes the requirements for the conservation of data
+  messages and digitization of documents with full guarantees of integrity. It also establishes the certification and
+  time stamping requirements for certain documents.
+
+How Odoo Sign complies with Mexican regulations
+===============================================
+
+Odoo Sign ensures full compliance with the Electronic Signature Law of Mexico by incorporating the following features:
+
+- **Secure signature creation**: Odoo Sign utilizes advanced cryptographic techniques to ensure the authenticity and
+  integrity of electronic signatures.
+- **Third-party signature authenticator**: Odoo Online serves as an independent validation mechanism that adds an extra
+  layer of security to the procurement process.
+- **Audit trails**: detailed audit logs are maintained to provide evidence of the signing process, including timestamps,
+  IP addresses, and identity verification.
+- **Cryptographic traceability and immutability**: Odoo Sign ensures that any operation is logged securely. An audit log
+  provides full transparency to all parties while preserving private data.
+- **Multiple authentication means**: authentication by SMS, email, geoIP or handwritten electronic signature.
+
+Types of documents you can sign with Odoo Sign
+==============================================
+
+Odoo Sign is versatile and can be used for a wide range of documents, including but not limited to:
+
+- **Contracts and agreements**: business contracts, employment agreements, and service contracts.
+- **Financial documents**: loan agreements, investment documents, and financial reports.
+- **HR documents**: employee onboarding forms, non-disclosure agreements (NDAs), and performance reviews.
+- **Commercial transactions**: purchase orders, sales agreements, and supplier contracts.
+
+Potential exceptions
+====================
+
+While Odoo Sign is broadly applicable, there are certain exceptions where electronic signatures may not be suitable or
+legally recognized in Mexico:
+
+- **Wills and trusts**: documents related to inheritance, wills, and trusts often require handwritten signatures.
+- **Real estate transactions**: some property transactions may still require notarized handwritten signatures.
+- **Government forms**: specific government forms and applications may mandate physical signatures.
+
+.. admonition:: Disclaimer
+
+   The information provided on this page is for general informational purposes only and does not constitute legal
+   advice. While Odoo Sign complies with the Electronic Signature Law of Mexico, users should consult with legal
+   professionals to ensure specific document types and use cases meet all legal requirements. Compliance with additional
+   industry-specific regulations may also be necessary.
+
+*Last updated: June 19, 2024*