[FIX] *: remove trailing whitespaces

Part-of: odoo/documentation#2984
This commit is contained in:
Victor Feyens
2022-11-18 10:10:48 +00:00
parent c60bc5f919
commit c2f8d4bd44
105 changed files with 902 additions and 904 deletions
+41 -41
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@@ -14,7 +14,7 @@ How to set expense types
========================
The first step to track expenses is to configure the expense types (managed as products in Odoo)
that your company allows, from the *Configuration* menu.
that your company allows, from the *Configuration* menu.
When a specific expense is reimbursed at a fixed price, set a cost on the product.
Otherwise keep the cost at 0.0 and employees will report the real cost per expense.
@@ -37,16 +37,16 @@ Here are some examples:
* Cost: 0.0
Don't forget to set an expense tax on each expense type
(and an account if you use Odoo Accounting).
It's usually a good practice to use a tax that is configured
Don't forget to set an expense tax on each expense type
(and an account if you use Odoo Accounting).
It's usually a good practice to use a tax that is configured
with :ref:`Tax Included in Price <taxes/included-in-price>`.
That way, employees report expenses with
That way, employees report expenses with
prices including taxes, which is usually the expected behaviour.
.. tip::
The *Sales* app allows you to specify units of measure for your
expense types (units, miles, nights, etc.).
.. tip::
The *Sales* app allows you to specify units of measure for your
expense types (units, miles, nights, etc.).
Go to :menuselection:`Sales --> Configuration --> Settings` and check
*Some products may be sold/purchased in different units of measure (advanced)*.
@@ -57,20 +57,20 @@ How to record expenses
Manually
--------
As an employee (Employee in user access rights), you can record
As an employee (Employee in user access rights), you can record
expenses from :menuselection:`My Expenses --> Expenses to Submit`.
.. image:: expenses/submit_01.png
:align: center
1. Select the related product and enter either the total amount
you paid (with Quantity = 1) or the unit price if Quantity is
1. Select the related product and enter either the total amount
you paid (with Quantity = 1) or the unit price if Quantity is
countable (e.g. number of hotel nights).
2. Enter the expense date.
3. Choose if you paid the bill on your own (and expect to be reimbursed)
3. Choose if you paid the bill on your own (and expect to be reimbursed)
or if the company paid directly (e.g. if you used a company's credit card).
4. Set the bill reference, add some notes if requested and attach a
photo/scan of the receipt from the discussion thread.
4. Set the bill reference, add some notes if requested and attach a
photo/scan of the receipt from the discussion thread.
That will help the manager and the accountant validate it.
.. image:: expenses/submit_02.png
@@ -79,56 +79,56 @@ expenses from :menuselection:`My Expenses --> Expenses to Submit`.
In one click from emails
------------------------
Let your employees record their expenses from a simple email.
Let your employees record their expenses from a simple email.
Make a snapshot of the receipt and send it by email, or simply forward a bill!
The only thing to do is setting up an email alias in
:menuselection:`Expenses --> Configuration --> Settings` (e.g. *expenses* @mycompany.odoo.com).
For security purposes, only authenticated employee emails
The only thing to do is setting up an email alias in
:menuselection:`Expenses --> Configuration --> Settings` (e.g. *expenses* @mycompany.odoo.com).
For security purposes, only authenticated employee emails
(cfr. *Work Email* in employee detail form) are accepted.
.. tip::
The expense product is set automatically if the mail subject contains
The expense product is set automatically if the mail subject contains
the product's internal reference in first position.
Type the expense amount in the mail subject to set it on the expense too (e.g. Ref001 Food 100€).
How to submit expenses to managers
==================================
When you are ready to submit your expenses to your manager
(e.g. at the end of a business trip, or once a month),
go to the menu :menuselection:`My Expenses --> Expenses to Submit`. Select all expenses
When you are ready to submit your expenses to your manager
(e.g. at the end of a business trip, or once a month),
go to the menu :menuselection:`My Expenses --> Expenses to Submit`. Select all expenses
from the list view and click on :menuselection:`Action --> Submit to Manager`.
Save the newly created expense report (i.e. set of expenses),
Save the newly created expense report (i.e. set of expenses),
and wait for your manager to approve it.
.. image:: expenses/submit_03.png
:align: center
You can also submit expenses one by one from the *Submit to Manager*
You can also submit expenses one by one from the *Submit to Manager*
button on the form view of an expense.
All your submitted expense reports can be found in
All your submitted expense reports can be found in
:menuselection:`Expenses --> My Expenses --> Expense Reports`.
How to approve expenses
=======================
HR and team managers get an overview of all expense reports to
validate from the top menu :menuselection:`To Approve --> Expense Reports to Approve`.
HR and team managers get an overview of all expense reports to
validate from the top menu :menuselection:`To Approve --> Expense Reports to Approve`.
Such users must have at least *Officers* access rights for *Expenses*.
.. image:: expenses/approval_01.png
:align: center
They can review expense reports, approve or reject them, as well as providing
They can review expense reports, approve or reject them, as well as providing
feedback thanks to the integrated communication tool.
.. image:: expenses/approval_02.png
:align: center
As a team manager you can easily find the expense reports of your team members.
As a team manager you can easily find the expense reports of your team members.
You need to be set as manager in the detail form of those employees.
.. image:: expenses/approval_03.png
@@ -138,27 +138,27 @@ You need to be set as manager in the detail form of those employees.
How to post expenses in accounting
==================================
Once expense reports approved by managers, the accounting department
goes to :menuselection:`Expenses --> Accountant --> Expense Reports To Post` to check
accounts, products and taxes. They can click *Post Journal Entries*
to post related journal entries into your books.
Once expense reports approved by managers, the accounting department
goes to :menuselection:`Expenses --> Accountant --> Expense Reports To Post` to check
accounts, products and taxes. They can click *Post Journal Entries*
to post related journal entries into your books.
To do so, the user must have following access rights:
* Accounting: Accountant or Adviser
* Expenses: Manager
.. note::
To post an expense, a *Home Address* must be set on the employee.
If you get a related blocking message when posting, click the employee,
go to *Personal Information* tab and select/create the contact of your employee
in the address book.
To post an expense, a *Home Address* must be set on the employee.
If you get a related blocking message when posting, click the employee,
go to *Personal Information* tab and select/create the contact of your employee
in the address book.
A contact has been automatically created if this person is using Odoo.
How to reimburse employees
==========================
You can now see all the expense reports to reimburse in
:menuselection:`Expenses --> Accountant --> Expense Reports To Pay`.
You can now see all the expense reports to reimburse in
:menuselection:`Expenses --> Accountant --> Expense Reports To Pay`.
To record the payment or pay by check, click *Register a Payment*.
See how you can easily manage the payment process in Odoo:
@@ -223,7 +223,7 @@ Submit, validate and post expenses
Invoice expenses
----------------
Now you can invoice the order. It shows up in
Now you can invoice the order. It shows up in
:menuselection:`Sales --> Invoicing --> Sales`
to Invoice. The expenses have been added automatically in the order
lines. Such items show up in blue (i.e. to invoice).
@@ -231,4 +231,4 @@ lines. Such items show up in blue (i.e. to invoice).
.. image:: expenses/invoicing_04.png
:align: center
e (i.e. to invoice).
e (i.e. to invoice).